SFOpera - Philanthropy and Audiences Associate

Philanthropy and Audiences Associate

PURPOSE: To provide administrative support to the Managing Director: Philanthropy and Audiences and to manage select projects spanning the four Philanthropy and Audiences (P&A) departments: Communications, Development, Marketing and Media.

 

REQUIREMENTS:

  • Bachelor's degree from an accredited college or university (preferred) or equivalent work experience.
  • Minimum three (3) years of related work experience, preferably in a patron-facing related department
  • Knowledge of modern office practices and procedures including efficient record keeping.
  • Demonstrated experience in preparing presentation materials for staff and board-level audiences including use of PowerPoint
  • Ability to maintain confidentiality.
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Ability to schedule and manage calendar appointments.
  • Ability to work some extended, flexible hours (some evenings and weekends possible).
  • Proficiency in Microsoft Office applications including Word, Excel and PowerPoint.
  • Proficiency in database management (Tessitura system highly preferred).
  • Ability to work independently prioritizes tasks, and exercise good judgment and initiative.
  • Ability to manage multiple, competing priorities from multiple sources successfully.
  • Ability to thrive in a fast-paced, rapidly changing environment.
  • Performs tasks accurately, with great attention to detail.
  • Outstanding interpersonal skills including the ability to interact with board members and other high-profile patrons, staff, the public, artists and volunteers in a professional and tactful manner.
  • Must perform the functions of the position in a safe manner.

 ESSENTIAL JOB FUNCTION:

  • Supports the Managing Director: Philanthropy and Audiences (MDPA).  Examples of duties include:
    • Prepares MDPA for meetings and appointments with Board members, staff and external constituents.
    • Assists with maintaining calendar & schedule for MDPA as needed, tracking deadlines and important events.
    • Develops agendas and notices, prepares presentations, confirms attendance, attends meetings, takes and distributes meeting minutes, all as directed by MDPA.
    • Prepares as directed MDPA communications, correspondences, proposals and reports including expense reports.
    • Coordinates information flow and documents requiring signature in and out of MDPA’s office with both internal and external parties.
  • Manages select projects for MDPA for capital campaigns and major gifts as needed.
  • Centennial season (2022-2023) project support, including:
    • Integrated P&A strategy development.
    • Cross-departmental planning committees.
  • Board and donor support
    • Serves as secondary contact for donors and board members in MDPA portfolio.
    • Stewardship project management.
    • Periodic projects for committees (e.g., Finance, Executive, D&O, Medallion, Out of the Box, Strategy Development).

 SECONDARY FUNCTIONS:

  • Serves as a responsive proxy for MDPA.
  • Project management on cross departmental functions, e.g.,
    • P&A All Hands meetings
    • Community Partnership meetings
    • Periodic cross-departmental communications
  • Perform other job-related duties as assigned

APPLICATION INSTRUCTIONS:
E-mail required job application, cover letter and résumé with salary requirements directly to employment@sfopera.com or fax to (415) 551-6297.  No phone calls please. San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.

 

Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.

SAN FRANCISCO OPERA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF

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