SFOpera - Production Finance Director

Production Finance Director

PURPOSE: To create and administer transparent business systems for the Production Department of San Francisco Opera (SFO), working closely with all production department budget managers as well as the Finance Department of the company. To supervise and administer production areas including budgets, payroll and payables. To participate in the various areas of the contracting processes and union negotiations related to the production. To be a participant in positive and forward-thinking communication, both internally in the department/company and externally with all business partners..

REQUIREMENTS:

  • Bachelor’s degree from an accredited college or university or equivalent work experience.
  • Five (5) years of experience performing progressively responsible administrative and financial duties preferably in a performing or creative arts environment 
  • Experience working in a union environment including interpreting and applying the terms of Collective Bargaining Agreements. 
  • Experience managing large not-for-profit budgets. 
  • Supervisory experience required. 
  • Knowledge of principles and practices of office administration and accounting. 
  • Knowledge of repertory theatrical productions, preferably repertory opera, preferably union. 
  • Proficiency in Microsoft Office applications. 
  • Database experience, MS Access and MS SQL, ODBC data export/exports/queries. 
  • Proficient in Advance MS Office skills. Advance spreadsheet skills area critical including but not limited to, Pivot tables, VLOOKUP, complex SUMIFS statements and macro creation. 
  • Ability to work independently and proactively; to prioritize tasks; and to exercise good judgment and initiative. 
  • Ability to manage multiple, competing priorities successfully. 
  • Ability to thrive in a fast-paced, rapidly changing environment. 
  • Outstanding interpersonal skills including the ability to interact with all staff in a professional, positive, confidential and tactful manner. 
  • Excellent leadership and mentoring skills with direct reports. 
  • Ability to communicate clearly and effectively, both orally and in writing. 
  • Must perform the functions of the position in a safe manner.

ESSENTIAL JOB FUNCTIONS:

  • Works directly with the Managing Director: Production as a pivotal member of the senior production staff team, functioning proactively and positively to create transparent systems for budgeting, forecasting, modeling and all business-related areas of the production department. 
  • Collaborates with the other senior members of the production staff on strategic planning, budgeting, organizational structures and general departmental business administration. 
  • Creates and maintains thorough and specific detailed accounts for each area of the $20 million+ production budget, coordinating closely with the Managing Director:  Production, Costume Director and Costume Budget Manager, Production Stage Manager, Technical & Safety Director, Resident Lighting Designer, Associate Technical Director, the Stage Crew Heads and Scene Shop Foreman. 
  • Acts as primary supervisor for the production department’s Accounting Clerk, who processes payroll and payables, checking all submissions and processing when necessary while working with the finance department. 
  • Liaises with Finance Department and the company’s Senior Budget Manager regarding financial and budgetary matters, communicating all information regularly to the Managing Director: Production. 
  • Acts as primary supervisor for the Support Services Coordinator, who ensures that mail and packages are delivered promptly and orders office supplies and stationery across the company, along with other company office administration duties. 
  • Monitors and controls all expenses related to the Production Department (in consultation with Managing Director: Production and all other senior team members), including Costumes, Wardrobe, and Wig & Makeup (in consultation with the Costume Director). 
  • Works closely with Philanthropy & Audiences, Artistic/Music and Operations departments on the financial and administrative aspects of SFO’s electronic media activities, stage activities, schedule issues and all other related business matters.  
  • Monitors all expenses for the department, including vendor invoices, expense reports, payables and payroll. 
  • Works closely with the Production Operations Associate on the financial aspects of co-production, designer and vendor contracts, and with the technical department personnel on rental contracts and shipping/drayage to/from external companies. 
  • Prepares weekly financial reports tracking expenses, and income-versus-budget information as it relates to the season calendar and the work during off-season periods. 
  • Participates and/or advises as required by Managing Director: Production in the process and financial modeling related to Collective Bargaining negotiations for I.A.T.S.E. Local 16, Local 800, Local 784, Local 706 and Local USA 829. 
  • Works positively with Human Resource Director and H.R. employees in the preparation of company paperwork and administration and adherence to company policies. 
  • Regularly prepares reports analyzing crew calls, crew scheduling and the related budgetary and financial impact within the company. 

SECONDARY FUNCTIONS:

  • Performs some departmental performance duty if needed. 
  • Assists with business concerns for all special projects and ancillary, opera-related events as needed. 
  • Liaises with Rehearsal Department as necessary regarding building maintenance and facility issues and serves as a liaison to remote work locations. 
  • As needed, manages and handles rental payments for non-production office and administrative storage space. 
  • Serves on an as-needed basis as a member of the internal team that plans and coordinates office moves and renovations. 
  • Maintains records for company vehicles, both owned and rented. 
  • Perform other job-related duties as assigned.

APPLICATION INSTRUCTIONS:

E-mail required job application, cover letter and résumé with salary requirements directly to employment@sfopera.com or fax to (415) 551-6297.  No phone calls please. San Francisco Opera only retains résumés that are sent in response to specific, posted job openings.

Qualified applicants with arrest and conviction records will be considered for this position in accordance with the San Francisco Fair Chance Ordinance.

SAN FRANCISCO OPERA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF

 

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